Free quotation generator
Write a quotation with your prices, tax and a valid-until date, and download it as a PDF. When the customer says yes, turn it into an invoice in one click.
Your details are saved in this browser only. Save a data file to keep a copy or move to another device.
How to make a quotation
- 1
Add your details
Pick your country and a template, then add your business, logo and the customer the quote is for.
- 2
Price the work
List each item or service with its quantity, unit price and tax. Set the Valid until date and your terms.
- 3
Download and send
Download the PDF and send it. When the customer accepts, change Document to Invoice to bill them.
What to put on a quotation
A good quotation leaves the customer nothing to guess. The quotation format this tool uses covers:
| Quotation number and date | A number such as QUO-0001, so you and the customer can refer to it, and the date you wrote it. |
|---|---|
| Valid until | How long the price holds. The tool sets 30 days; change it to suit your prices. |
| Your details and the customer's | Names, addresses and tax numbers, such as your PAN, VAT number or EIN. |
| Items | What you will supply, with quantities, unit prices and tax, so the customer can see how the total is made up. |
| Total | The price before tax, the tax for each rate and the total, with any discount shown on its own line. |
| Terms | Payment terms, delivery or start date, and anything not included in the price. |
Quotation, estimate or invoice?
A quotation is a fixed price you agree to honour until its valid-until date. An estimate is your best guess, and the final price can change once the work starts. An invoice comes after the work and asks for payment. If the buyer needs a document to arrange payment or an import before delivery, send a proforma invoice.
Quotation format in Nepal
Choose Nepal as the country to get amounts in rupees with lakh and crore grouping (1,00,000), your PAN or VAT number, the Nepali date (BS) beside the AD date, the total in words and a signature line. VAT-registered businesses add 13% VAT to each item, and the quotation shows it on its own line. Names, addresses and items can be written in Nepali, and they print correctly in the PDF.
Privacy: how this tool handles your business details
When you use Quotation generator, your browser reads your business details on your device and the tool's code does the work in this tab. PageYak's server only sends the page and its code. It never receives your business details, so there is nothing to delete afterwards.
How PageYak works explains this in more detail.
Questions
Is the quotation generator free?
Yes. It is free with no signup, no watermark and no limit on the number of quotations.
How long should a quotation be valid?
There is no fixed rule. Many businesses use 15 to 30 days, and less when their own costs change often. The tool sets 30 days, and you can pick any date under Valid until.
How do I turn an accepted quotation into an invoice?
Change Document to Invoice. Your items and prices stay, the number changes from QUO to INV, and Valid until becomes the due date. Download the invoice and send it.
Can I add VAT or sales tax to a quote?
Yes. Type the tax rate in each item's tax box, or set Tax % for new items under Currency, tax and layout. Items with different rates are added up separately.
Can I sign the quotation and add my logo?
Yes. Add your logo at the top, and under Signature type your name, draw your signature or upload a photo of it. Your name and title can go under the line.
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Last updated 6 October 2026.