Free proforma invoice generator
Send the buyer a proforma invoice before delivery, so they can pay in advance or arrange an import permit or a letter of credit. Download it as a PDF, free.
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How to make a proforma invoice
- 1
Add the seller and buyer
Pick your country and a template, then add your business and the buyer, with their address and tax numbers.
- 2
Describe the goods
List each product with its quantity and unit price in the agreed currency. Put the delivery and payment terms in Terms.
- 3
Download and send
Download the PDF for the buyer. After delivery, change Document to Invoice for the final invoice.
What is a proforma invoice?
A proforma invoice is a preview of the final invoice, sent before the goods are delivered. It tells the buyer exactly what they will get and what it will cost, so they can pay in advance, get approval, apply for an import permit or open a letter of credit. It is not a demand for payment and not a tax invoice: once the goods are shipped, you send a normal invoice.
| Proforma invoice | Sent before delivery. Shows the expected price. Used to arrange payment or paperwork. Not entered in the accounts as a sale. |
|---|---|
| Invoice | Sent after delivery. Shows the amount owed and when it is due. Entered in both parties' accounts. |
| Quotation | Sent to win the order, before the buyer has agreed. Make one with the quotation generator. |
For imports and exports
Banks and customs often check a proforma invoice before money or goods move, so make it complete. Besides the seller, buyer, goods, quantities and prices, buyers' banks commonly ask for:
- the currency of the sale, chosen under Currency, tax and layout (23 currencies, including USD, EUR, NPR, INR and AED);
- the delivery terms, such as FOB or CIF with the port, and the payment terms, in Terms;
- the country of origin and the HS code of each product, in the item description;
- how long the offer is valid, in the Valid until date.
In Nepal, banks usually ask for the supplier's proforma invoice when an importer opens a letter of credit or sends an advance payment abroad. Check the exact list with your bank before you send it.
Privacy: how this tool handles your business details
When you use Proforma invoice generator, your browser reads your business details on your device and the tool's code does the work in this tab. PageYak's server only sends the page and its code. It never receives your business details, so there is nothing to delete afterwards.
How PageYak works explains this in more detail.
Questions
Is the proforma invoice generator free?
Yes. It is free with no signup, no watermark and no limit.
Is a proforma invoice a real invoice?
No. It is a statement of what the final invoice will say. It does not ask for payment in the accounting sense and is not a tax invoice. Send a normal invoice once the goods are delivered.
Can the buyer pay against a proforma invoice?
Yes, that is one of its main uses: the buyer pays in advance or opens a letter of credit based on it. Add your bank details or a payment QR code under Notes and payment.
What if the order changes after I send it?
Change the items, then download a new proforma invoice. Give it a new number, for example PRO-0001-2, so everyone knows which version is current.
How do I turn it into the final invoice?
Change Document to Invoice. The goods and prices stay, the number changes from PRO to INV, and you can set the due date.
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Last updated 6 October 2026.