Free estimate generator
Price a job for a customer with labour, materials and tax, and download a professional estimate as a PDF. Free, no signup, and nothing is uploaded.
Your details are saved in this browser only. Save a data file to keep a copy or move to another device.
How to write an estimate
- 1
Pick a template
Choose your country and the Classic, Modern or Minimal estimate template, and add your logo and the customer.
- 2
Add labour and materials
Put labour and each material on its own line, with the hours or quantity and the price. Tax and the total add up as you type.
- 3
Download and send
Download the PDF. When the job is done, change Document to Invoice and bill the final amount.
What to put on an estimate
Customers compare estimates line by line, so a clear one wins more work. List:
| Scope of work | What the job includes, and what it does not, in the notes or terms. |
|---|---|
| Labour | Hours or days and your rate, for example "Labour, 6 hours" at your hourly price. |
| Materials | Each part or material with its quantity and price, so the customer can see where the money goes. |
| Tax | Sales tax or VAT as a percentage on each line. Lines with different rates are added up separately. |
| Valid until | How long you will hold the price. The tool sets 30 days. |
| Terms | Deposit, payment terms, the start date and what happens if the job changes once work begins. |
Estimate or quote?
An estimate is your best guess at the price, used when the final cost depends on what you find once work starts, as in repairs, building and decorating. A quotation is a fixed price you agree to. If the price may change, say by how much in the terms, for example "The final price may differ by up to 10%". When the work is done, send an invoice for the actual amount.
Who uses it
Plumbers, electricians, builders, decorators, mechanics, cleaners, gardeners, photographers, designers and freelancers. It works on a phone too: fill in the estimate at the customer's door, sign it with your finger and send the PDF straight from the share menu.
Privacy: how this tool handles your business details
When you use Estimate generator, your browser reads your business details on your device and the tool's code does the work in this tab. PageYak's server only sends the page and its code. It never receives your business details, so there is nothing to delete afterwards.
How PageYak works explains this in more detail.
Questions
Is the estimate generator free?
Yes. It is free with no signup, no watermark and no limit on the number of estimates.
What is the difference between an estimate and a quote?
An estimate is an expected price that can change once the work starts. A quote, or quotation, is a fixed price you agree to honour until a set date.
Can I ask for a deposit?
Yes. Write it in the terms, for example "50% deposit before work starts". The tool does not take payments; add your bank details or a payment QR code under Notes and payment.
How do I turn the estimate into an invoice?
Change Document to Invoice. Your lines stay, so you can update the hours and materials to what the job really took before you download the invoice.
Does it work on my phone?
Yes. Use Edit and Preview at the top to switch between the form and the PDF. You can draw your signature with a finger and share the PDF by email or a messaging app.
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Last updated 6 October 2026.